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5 Practical ways to keep your company’s data safe

Posted on: 26 August 2018

How confident are you that each stage of your company’s data lifecycle is being handled proficiently within your organization? Potential risks and disasters surround the topic of data; therefore, the secure storage, transfer and destruction of your company data are of paramount importance.

Read our 5 practical ways to keep your company’s data safe, to ensure your professional data is protected.

1) Data Security Policy

Your staff could actually be the biggest threat to your company’s data security. If staff are not trained correctly, made aware of data security dangers and informed of your company’s Data Security Policy, they cannot be expected to adhere to your rules and guidance. Knowledge is key; so ensure that your induction process allocates ample time to data security training. Your processes and procedures should be clearly set out in your Data Security Policy, which should be formerly acknowledged by all staff members.

2) Storage & Back-up

Consider your data storage and back-up methods carefully. Whether you chose to back-up your company’s data locally or virtually – using a cloud-based system, make sure it is an automated, systematic process. If the person responsible for your daily back-up is ever absent, you could risk losing a massive amount of information in the event of a system crash, building fire or other disaster.

3) Access

Just think for a moment about who has access to your corporate data…. Usually, each and every employee has access. Have they all been security checked? Have they been trained in data security so as not to expose your business to any unnecessary risks? Do your staff work remotely? Are their mobile IT devices and programs password protected? What happens if they leave their laptop in the back of a taxi? Does your hardware have active USB ports or drives, allowing data to be transferred onto external devices or media? How secure are your networks? How robust is your firewall?

Sorry for the endless questions but understanding and monitoring who can gain access to your data and the ways in which they can do it, is vital to your ongoing data protection.

4) Threats

You may think your business isn’t at risk of an attack by hackers. Maybe you manufacture widgets and have assumed that your corporate data is of no interest to anyone. Why would hackers try and access or harm your IT systems? What would they want with your widgets? Well, think again. It’s no longer purely the gain from the data or the disruption hackers are after, there are now hackers deploying ransomware to hold data or systems hostage until a ransom fee is paid. Whether they’re interested in your widgets or not, they could bring your business to a standstill, so ensure your cyber security is up-to-date and kept that way, to protect your business from all possible threats.

5) Destruction

Of course it is important to protect your data when it’s in use, but what happens when your hardware comes to the end of its lifetime? What is your disposal procedure? As well as stringent environmental laws surrounding redundant IT equipment, the destruction of data must also be taken into account. Physically destroying a hard drive may not destroy its contents. Specialist data security software is vital to completely protect your business from data escaping IT assets that are no longer in use.

To be safe in the knowledge that your data security efforts are as stringent as they need to be, why not contact the experts for some advice? Here at ARC Systems we offer assistance regarding all elements of data security, providing you with maximum protection and peace of mind. Contact us to find out more

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