Most organisations spend a lot of time thinking about what’s trying to get into their business, securing firewalls, email security, endpoint protection, antivirus and identity controls.

But what about what’s already inside?

It could be an employee emailing company files to their personal account before leaving their role. Perhaps someone has pasted confidential information into ChatGPT because they thought it would help them finish a task faster. Maybe a contractor has downloaded more files than they really need, or sensitive documents have quietly found their way into personal cloud storage.

None of these scenarios necessarily involve a malicious insider – in fact, many are simply people trying to get their jobs done.

This is where insider risk management comes in.

Why insider risk management matters

Insider risk management isn’t always as obvious as someone deliberately taking company data. Sometimes, it can be as simple as an employee making a mistake or using a tool without realising the risks.

According to 2026 research from the Ponemon Institute, 53% of incidents experienced by organisations were due to employee negligence rather than malicious intent, while IBM’s 2026 Cost of a Data Breach report found that one in four malicious breaches were AI-enabled.

The problem is that these actions can look completely normal. Without the right visibility, it’s difficult to know what’s harmless and what could put your data at risk.

What is Incydr?

Incydr is an insider risk management and data protection platform designed to help organisations understand where their data is going, who is moving it and whether that activity represents a genuine risk.

Rather than only looking at whether a file is classified as sensitive, Incydr looks at behaviour.

It can monitor how data moves across endpoints, email, cloud applications, browsers, USB devices and print activity, bringing this information together into a single timeline.

This gives security teams a much clearer picture of what is happening with their data. Traditional security tools are good at protecting what comes into your organisation, but they don’t always show you what’s leaving it.

What does Incydr do?

Incydr gives security teams a clearer view of how data is being used and moved around the organisation.

Bringing activity from endpoints, email, cloud apps, browsers, USB and print into one place, it makes it much easier for internal IT teams to spot behaviour that could put company data at risk. It looks at how people are interacting with data, rather than simply whether a file has been labelled as sensitive.

For example, if an employee suddenly starts downloading large numbers of files, using a new application or sending documents to a personal account, Incydr can help highlight that change in behaviour.

Getting a traditional data protection system up and running can involve a lot of preparation. You may need to classify data, create policies and configure rules before you start getting useful visibility.

But Incydr is designed to give organisations visibility from day one, without needing to complete a large classification project first. Not every unusual action is a problem, so security teams need to know where to focus their attention.

Incydr helps prioritise behaviours that could indicate a higher level of risk, including:

  • First-time use of applications
  • Source code being moved unexpectedly
  • Large amounts of data being downloaded or uploaded
  • Data being sent to personal accounts or destinations
  • This helps teams spend less time investigating normal activity and more time dealing with behaviour that could actually put data at risk.

Taking action when it matters

Spotting risky behaviour is only half the job. Once Incydr identifies something that needs attention, security and IT teams can choose how to respond.

This could mean educating an employee, blocking a specific action or taking further steps if the risk is more serious.

The idea is to respond based on the situation, rather than blocking everything and getting in the way of people doing their jobs.

Why blocking AI isn’t the answer

AI has created a new challenge for security teams.

Organisations want employees to use tools such as ChatGPT and other AI applications because they can make everyday tasks quicker and easier. At the same time, security teams need to understand what company information is being shared with those tools.

The obvious answer might be to block AI websites altogether, but that doesn’t necessarily solve the problem.

If employees move to personal devices or alternative tools – a move also known as shadow AI – security teams can lose visibility into what is being used and what data is being shared.

Incydr can provide visibility from day one into data being pasted or uploaded to unsanctioned AI tools, including information such as source code, customer data and intellectual property. It can then support different responses, from educating users to blocking higher-risk activity.

The goal isn’t necessarily to stop people using AI, but to help organisations understand how AI is being used and protect data when it matters.

How to get started with Incydr

Employees will continue to work remotely or in hybrid environments, use cloud applications, collaborate with third parties and turn to AI to get things done. Trying to block every possible risk isn’t realistic, and it can quickly get in the way of productivity.

What security teams need is better visibility, the context to understand what’s happening and the ability to step in when something genuinely looks risky.

By giving teams a clearer view of how data is being used and where it’s going, Incydr helps organisations identify risky behaviour, respond appropriately and protect sensitive information without putting unnecessary restrictions on everyday work.

Want to arrange your free report to see what Incydr can do for your business? Get in touch with our team now.